For all authors of accepted manuscripts, we will prepare necessary documents for your visa application according to your request. Please contact ICDL-EpiRob 2018 secreatry (address is described below) and please also visit the useful links shown below about details of visa.

Deadline for the application of visa related documents August 15th, 2018

To get documents

1) Complete registration and deposit your registration fee.

2) E-mail following documents to a conference staff (icdl-epirob2018-visa(at) as earlier as possible (no later than August 15th, 2018).

  • Copy of your passport
  • Copy of your E-ticket
    (If you have not yet received your E-ticket, please inform us your flight No. and departure/arrival date and time.)
  • Detailed itinerary for your stay in Japan including name & address of your hotel
  • Registration ID at KNT’s (Kinki Nippon Tourist) online-registration system
  • Submission number and title of your accepted paper if you are an author
  • Title/Position
  • Affiliation/Employer
  • Postal Address (including affiliations, ZIP code, and country name)
  • Only when you are NOT an author of accepted papers,
    recommendation letter from your institution/superior
    short e-mail to

3) The documents will be sent to you. Please note that we will send these documents after we have confirmed all the procedures for the authors (the payment of your registration fee, the submissions of camera-ready, paper digest, and copyright transfer form).

* Personal information will be used only for the purposes for which you provided it to us, and will not be shared, sold, or otherwise distributed.

Useful links

– Guide to Japanese Visas
by Ministry of Foreign Affairs of Japan

– List of Countries and Regions That Have Visa Exemption Arrangements with Japan
by Ministry of Foreign Affairs of Japan

Contact Address

For further information please contact:
ICDL-EpiRob 2018 VISA staff